How Can OEMs and Service Teams Capture Commissioning Data for Handover and Compliance?

Commissioning generates critical documentation - test results, calibration records, performance data, compliance certificates - that customers need for operations, warranty claims, and regulatory compliance. Yet many OEMs and service teams still rely on paper forms, fragmented digital files, and manual compilation processes that delay handovers, create errors, and fail audit requirements. Here's how to capture commissioning data efficiently and professionally.

Use Digital Checklists and Forms

Replace paper commissioning forms with digital checklists accessible on mobile devices. Service technicians complete required fields, capture measurements, record settings, and note observations directly in structured formats whilst on-site. This eliminates illegible handwriting, lost paperwork, and time-consuming manual transcription. Digital forms can also enforce mandatory fields, ensuring no critical data points get overlooked.

Capture Visual Documentation Automatically

Photos and videos provide invaluable evidence of proper installation, configuration, and testing. Mobile platforms like HINDSITE let technicians photograph equipment nameplates, configuration screens, test results, and final installations directly within commissioning records. These images automatically attach to the correct asset, creating comprehensive visual documentation without separate file management.

Generate Professional Handover Documentation Automatically

Manually compiling commissioning data into handover documents wastes hours and introduces errors. Modern platforms automatically generate comprehensive reports pulling together all captured data, photos, test results, and compliance certifications into professional documents. This automation produces handover packages in minutes rather than days whilst ensuring completeness.

Ensure Compliance with Industry Standards

Configure digital commissioning workflows to capture all mandatory information for relevant standards - electrical safety certificates, pressure vessel testing, environmental compliance, or industry-specific regulations. Built-in compliance templates ensure teams consistently meet documentation requirements without deep regulatory expertise.

Build Your Reputation

Professional, comprehensive commissioning documentation differentiates your organisation from competitors delivering incomplete paper records weeks later. The ability to hand customers complete digital commissioning packages immediately demonstrates professionalism that wins repeat business.