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WHAT’S POSSIBLE
Automatic record generation
Text, photo & signature capture
Instant report sharing
Searchable work history
Multi-format report export
PROBLEM 01

Job information is scattered across multiple places

By the time a job is complete, photos, notes and approvals are scattered across different people and systems. Pulling them together into a complete record is slow, manual and easy to get wrong.
The Record of Work fixes this by:
  • ✓
    Building the record of work automatically as the job is completed
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    Capturing checklists, photos, notes and approvals in one place
  • ✓
    Eliminating manual report compilation after the job is finished
  • ✓
    Creating a complete, trusted record that's ready as soon as the work is done
Active Projects
12 ongoing
Building 4 HVAC Maintenance
Due Friday
Q1 Safety Inspection
In progress
Equipment Installation - Site 3
Next week
Annual Compliance Audit
2 weeks out
Smart Automations
8 active
Auto-assign by skill & location
Running
Send weekly compliance reports
Running
Flag overdue preventive maintenance
Running
Sync to QuickBooks
Paused
Problem 02

Job close-out takes longer than it should

Finishing the work doesn't always mean the job is complete. Reports still need to be compiled, evidence reviewed, and documentation shared before the job can be closed, delaying handover, invoicing and the next piece of work.
The Record of Work fixes this by:
  • ✓
    Making completed records available the moment work finishes
  • ✓
    Eliminating manual report compilation and formatting
  • ✓
    Sharing completed records with customers and stakeholders instantly
  • ✓
    Accelerating handover, invoicing and job close-out
PROBLEM 03

Questions about completed work are difficult to answer

Whether it's a customer query, a warranty claim or a compliance audit, answering questions after the job is finished often means searching through emails, photos and paperwork to piece together what happened.
The Record of Work fixes this by:
  • ✓
    Creating one complete record for every job
  • ✓
    Keeping all supporting evidence linked to the work completed
  • ✓
    Making completed jobs easy to review months or years later
  • ✓
     Giving your team confidence in every answer
Active Projects
12 ongoing
Building 4 HVAC Maintenance
Due Friday
Q1 Safety Inspection
In progress
Equipment Installation - Site 3
Next week
Annual Compliance Audit
2 weeks out
Smart Automations
8 active
Auto-assign by skill & location
Running
Send weekly compliance reports
Running
Flag overdue preventive maintenance
Running
Sync to QuickBooks
Paused
Problem 04

Every job is documented differently

Manual reporting often leads to different levels of detail, missing information and inconsistent formatting, making records harder to trust and compare.
The Record of Work fixes this by:
  • ✓
    Generating every record from the same structured data
  • ✓
    Applying a consistent format across every completed job
  • ✓
    Ensuring required evidence is captured before completion
  • ✓
     Delivering professional, repeatable documentation every time
FAQ

Common questions about records of work

Find answers to the most common questions about records of work, reporting and job documentation.

Are records of work generated automatically?

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Yes. HINDSITE automatically builds a complete record of work as the job is completed. Photos, approvals, measurements, notes and completed tasks are captured along the way, eliminating the need to manually compile reports after the job is finished.

Can I include photos, signatures and other evidence in reports?

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Absolutely. Records of work can include photos, videos, signatures, measurements, completed checkpoints, approvals and other supporting evidence, giving customers and stakeholders confidence in what was completed.

Can I access completed records months or years later?

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Yes. Every completed record of work is securely stored in HINDSITE and linked to the relevant work order, asset and customer. Teams can quickly search previous jobs, answer customer questions and review historical work whenever it's needed.

Can I share records of work as soon as a job is complete?

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Yes. Reports are ready the moment work is finished, allowing you to share completed records with customers, managers and other stakeholders immediately. This speeds up job close-out, improves communication and helps support faster invoicing.

Will every record of work follow the same format?

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Yes. Every record of work is generated from the same structured data captured during execution. This ensures reports are consistent, professional and complete, regardless of who completed the work.

Ready to work without the chaos?

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